2021-03-25 Executive Board Meeting Minutes

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Minutes
WAML Executive Board Meeting 
March 25, 2021
9:00 am (PDT/MST)
Online via Zoom

Call meeting to order:   9:02am PDT/ MST

Officers in attendance: 

• Evan Thornberry (Vice President and meeting chair)
• Susan Powell (Past President)
• Louise Ratliff  (Secretary)
• Bruce Godfrey (Treasurer)

Absent:

• Matthew Toro (President)

Guests:

• Paige G. Andrew
• Kevin Dyke
• Dorothy McGarry

• Approval of Minutes from last meeting
  • February 25, 2021 Approved

• Brief Officer Reports and Check-In
  • President (Matthew Toro) – Attended a Web Advancement project meeting last month
  • Vice President (Evan Thornberry) – no report
  • Past President (Susan Powell) -no report
  • Secretary (Louise Ratliff) -no report
  • Treasurer (Bruce Godfrey) -no report

• Actions approved over email by E-Board since February 25, 2021 E-Board meeting:  none

• Old Business
  • Web Advancement Project 2021 check-in (Kevin Dyke, project leader)
    • Members: Jon Jablonski, Maggie Long, Chrissy Klenke and daniel Brendle-Moczuk
      • Had the initial meeting to discuss the reports and brainstorm
      • Concrete action items in development
        • LaughingSquid (our website platform provider) to be contacted – Jon Jablonski
          • Beneficial to migrate to their managed system
          • Reliable periodic back ups
          • Small additional cost
        • WAML existing WordPress installation to be explored, learned
          • WP allows more frequent updates, content creation
          • Blogpost capability
          • Question of whether to merge our WordPress content with the conference site and the IB. Not part of the current charge to migrate – can be done in the future.
      • Migration of current html content should not be too difficult
      • Next meeting: new content creation tasks to be adopted by  committee members
      • Membership plug-ins (large number of them)
        • To be reviewed/explored/considered
        • Consider a possible members-only site
        • Membership management system recommendations are in this report.
        • Goal is to make it as automated as possible
          • Transition away from  WAML-L listserv 
      • New Vision and Mission Statements (see bottom of waml.org main page) may guide the new web presence.
      • Branding. Action: Susan will provide a link to existing files to the committee.
  • Review of appointed positions and honoraria (Susan and Paige)
    • Thinking broadly about what WAML should be and do
    • Met with Jon Jablonski and Chrissy Klenke about IB tasks and content
    • May also consider committees as part of the discussion
    • Paige considered WAML relationships with other associations
    • Need to consult with Bruce about financial aspects
    • Will deliver recommendations by May, per the charge
  • P.O. Box address for WAML (Evan)
    • Action from Jan. 28: Evan will follow up with Julie Sweetkind-Singer at Stanford about establishing the use of a Stanford P.O. Box for a specific period of time. Status: Completed
      • Followed up with Julie about an MOU (Memorandum of Understanding). Julie is investigating
  • Web Advancement Project 2021 (Evan and Kevin)
    • Kevin Dyke is the project leader. 
    • Jon Jablonski, Maggie Long, Chrissy Klenke and daniel Brendle-Moczuk are other members.
      • Action from February 25: Susan will set up a folder on WAML Google Drive for the Web Advancement Project. Status: Completed 
      • Action from February 25: Evan will ask Kevin to invite an Executive Board member to attend meetings of the Working Group.Status: Complete. Evan plans to attend most meetings
  • Nominating Committee (Susan)
    • Action from Jan. 28 meeting: Susan (Past-Chair) to convene the committee by March 1. Status: Completed
      • Chrissy Klenke and Kim Durante also serving
      • Sent out emails and reached out to several people
        • Open positions are: Secretary & Vice-President
  • 2021 Virtual Annual Meeting (Evan)
    • Probably in Sept.- Oct. Action (Evan): Set a date asap
    • Ad hoc Program Planning Committee met this week
    • Reviewing platforms. Budget considerations.
      • Consider adding a Scholarship Donation to the registration form. Or, direct  a portion of the registration fee to the scholarship fund. 
      • Consider charging a small registration fee, on a sliding scale.
      • Discussion of free v. a cost
      • Membership fee less than non-member fee; members only portion of the conference (field trip or social activity, behind-the-scenes with keynote speakers?)
      • Sponsorships

• New Business
  • No new business

• Appointed Position Reports
  • Business Manager (Lisa Lamont)
  • Membership Manager (Greg Armento)
  • Archivist (Andria Olson)
  • Information Bulletin (Chrissy Klenke) 
  • Webmaster (daniel Brendle-Moczuk) 
  • Social Media Manager (Amy Work)
    • Will be on leave through mid-July
    • Sierra Laddusaw is posting on Twitter
  • Jon Jablonski 

• Next Meeting: 
  • April 22, 2021 9:00 am PDT/MST

Meeting adjourned:  10:18 am PDT/MST

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