WAML Executive Board Meeting Minutes
December 10, 2020
8:00 am (PST)
Online via Zoom
Call meeting to order: 08:00 am PST
Officers in attendance:
- Matthew Toro (President)
- Evan Thornberry (Vice President)
- Susan Powell (Past President)
- Louise Ratliff (Secretary)
- Bruce Godfrey (Treasurer)
Approval of Minutes from last meeting
Approval Brief Officer Reports and Check-In
- President (Matthew Toro) no report
- Vice President (Evan Thornberry)
- Will add information about sponsors to the notes Susan made.
- Past President (Susan Powell) no report
- Secretary (Louise Ratliff) no report
- Treasurer (Bruce Godfrey)
- Will provide numbers at the end of the calendar year
Actions Approved
- approved over email by E-Board since November 20, 2020 E-Board meeting: Cancelation of Crowdcast subscription as of Nov. 23, 2020.
Old Business
- Web Review Task Force Recommendations
- Web Review Summary Report
- Evan summarized the report
- Board accepted the report
- Discussion
- Committee/working group
- In-house development
- Project manager and plan are needed
- Honorarium position(s) would be appropriate for this project
- Ongoing maintenance will be needed; continue the honorarium webmaster position
- MSP: The Board thanks the Web Review Task Force for their outstanding work and votes to formally dissolve the group.
- Project description/project manager position description and plan
- Action: Matt will take the lead on this, assisted by Evan and Susan
- Action: Send out the plan for moving forward to the membership by mid-January
- Goal: Produce phase one of the new website by July 1, 2020
- Membership management component timeline TBD, using WordPress
- Standing Scholarship Committee
- Search Committee Charge Document
- Susan summarized the history of the scholarships and ad hoc committee.
- Matt thanked Susan and Phil for their work on this.
- MSP (Bruce, Matt) to accept the draft charge.
- Action from Oct. 29 meeting (Matt): Create a Google form for submission of manager and liaison reports.(Status: in process)
- 2020 Virtual Conference (Matthew) debriefing
- Main Conference Program website
- Documentation
- Crowdcast: subscription, files and analytics.
- Permanent links (WAML archives). Coordinate with Andria.
New Business
- None
Updates from task forces, committees, etc.
- MAGIRT-WAML Joint Task Group on Core Elements for Description of Geospatial Datasets (Louise) — No report
- Ad-hoc committee to review honoraria and appointed positions (Susan)
- Draft charge (Susan)
Appointed Position Reports
- Business Manager (Lisa Lamont)
- Action (Lisa): Lisa will email WAML list to solicit potential recipients of the paper materials. http://www.waml.org/wmlpubs.html
- Membership Manager (Greg Armento)
- Archivist (Andria Olson)
- Action (Susan): Consult with Andria to develop a way to inform the membership about adding metadata
- Information Bulletin (Chrissy Klenke)
- Webmaster (daniel Brendle-Moczuk)
- Social Media Manager (Amy Work)
Next Meeting
- January 28, 2021, 9:00 am PST
Meeting adjourned: 9:30 am
Action Items
- Web project description/project manager position description and plan
- Action: Matt will take the lead on this, assisted by Evan and Susan
- Action: Send out the plan for moving forward to the membership by mid-January
- Action from Oct. 29 meeting (Matt): Create a Google form for submission of manager and liaison reports.(Status: in process)
- Action (Lisa): Lisa will email WAML list to solicit potential recipients of the paper materials. http://www.waml.org/wmlpubs.html
- Action (Susan): Consult with Andria Olson to develop a way to inform the membership about adding metadata