2020-12-10 EXECUTIVE BOARD MEETING MINUTES

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WAML Executive Board Meeting Minutes  

December 10, 2020
8:00 am (PST)
Online via Zoom

Call meeting to order:  08:00 am PST

Officers in attendance: 

  • Matthew Toro (President)
  • Evan Thornberry (Vice President)
  • Susan Powell (Past President)
  • Louise Ratliff  (Secretary)
  • Bruce Godfrey (Treasurer)

Approval of Minutes from last meeting

Approval Brief Officer Reports and Check-In

  • President (Matthew Toro)  no report
  • Vice President (Evan Thornberry)
    • Will add information about sponsors to the notes Susan made.
  • Past President (Susan Powell) no report
  • Secretary (Louise Ratliff) no report
  • Treasurer (Bruce Godfrey) 
    • Will provide numbers at the end of the calendar year

Actions Approved

  • approved over email by E-Board since November 20, 2020 E-Board meeting: Cancelation of Crowdcast subscription as of Nov. 23, 2020.

Old Business

  • Web Review Task Force Recommendations
    • Web Review Summary Report
    • Evan summarized the report
    • Board accepted the report
    • Discussion
      • Committee/working group
      • In-house development
      • Project manager and plan are needed
      • Honorarium position(s) would be appropriate for this project
      • Ongoing maintenance will be needed; continue the honorarium webmaster position
    • MSP: The Board thanks the Web Review Task Force for their outstanding work and votes to formally dissolve the group.
    • Project description/project manager position description and plan
      • Action: Matt will take the lead on this, assisted by Evan and Susan 
      • Action: Send out the plan for moving forward to the membership by mid-January
    • Goal: Produce phase one of the new website by July 1, 2020
      • Membership management component timeline TBD, using WordPress
  • Standing Scholarship Committee
    • Search Committee Charge Document
    • Susan summarized the history of the scholarships and ad hoc committee.
    • Matt thanked Susan and Phil for their work on this.
    • MSP (Bruce, Matt) to accept the draft charge.
  • Action from Oct. 29 meeting (Matt): Create a Google form for submission of manager and liaison reports.(Status: in process)
  • 2020 Virtual Conference (Matthew) debriefing

New Business

  • None

Updates from task forces, committees, etc.

  • MAGIRT-WAML Joint Task Group on Core Elements for Description of Geospatial Datasets (Louise) — No report
  • Ad-hoc committee to review honoraria and appointed positions (Susan)
    • Draft charge (Susan)

Appointed Position Reports

  • Business Manager (Lisa Lamont)
    • Action (Lisa): Lisa will email WAML list to solicit potential recipients of the paper materials. http://www.waml.org/wmlpubs.html
  • Membership Manager (Greg Armento)
  • Archivist (Andria Olson) 
    • Action (Susan): Consult with Andria to develop a way to inform the membership about adding metadata
  • Information Bulletin (Chrissy Klenke) 
  • Webmaster (daniel Brendle-Moczuk) 
  • Social Media Manager (Amy Work)

Next Meeting

  • January 28, 2021, 9:00 am PST

Meeting adjourned:  9:30 am

Action Items

  • Web project description/project manager position description and plan
    • Action: Matt will take the lead on this, assisted by Evan and Susan 
    • Action: Send out the plan for moving forward to the membership by mid-January
  • Action from Oct. 29 meeting (Matt): Create a Google form for submission of manager and liaison reports.(Status: in process)
  • Action (Lisa): Lisa will email WAML list to solicit potential recipients of the paper materials. http://www.waml.org/wmlpubs.html
  • Action (Susan): Consult with Andria Olson to develop a way to inform the membership about adding metadata

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