WAML Executive Board Meeting Minutes
WAML Executive Board Meeting
January 28, 2021
9:00 am (PST)
Online via Zoom
Call meeting to order: 9:03 am PST/ 10:03 MST
Officers in attendance:
- Matthew Toro (President)
- Evan Thornberry (Vice President)
- Susan Powell (Past President)
- Louise Ratliff (Secretary)
- Bruce Godfrey (Treasurer)
Approval of Minutes from last meeting
- December 10, 2021, Approved
Brief Officer Reports and Check-In
- President (Matthew Toro) no report
- Vice President (Evan Thornberry)
- Establishing a physical address for WAML, such as a PO box
- Past President (Susan Powell)
- Scholarships: working on funding model with Phil and Bruce
- Secretary (Louise Ratliff) no report
- Treasurer (Bruce Godfrey)
- Calendar year numbers: up about $2000 from last year.
- See PDF previously sent.
- Savings account possibly could be used with Scholarships
Actions approved over email by E-Board since December 10, 2020 E-Board meeting:
- Approved web project plan;
- Approved charge to ad hoc committee to review appointed positions and honoraria.
Old Business
- Web Project (Matt)
- Action from Dec. 10: Matt will take the lead on this, assisted by Evan and Susan. Completed. Taken over by Evan.
- Action from Dec. 10: Send out the plan for moving forward to the membership by mid-January. Completed.
- Have a list of candidates for the group. Completed.
- Review of appointed positions and honoraria (Susan)
- The ad hoc committee will submit their report and recommendations by May 15
- Janet Reyes, Paige Andrew, & Matt Parsons agreed to serve on the committee
- The ad hoc committee will submit their report and recommendations by May 15
- PO box address for WAML
- Action: Evan will follow up with Julie Sweetkind-Singer at Stanford about establishing the use of a Stanford P.O. Box for a specific period of time
New Business
- Web Advancement Project 2021 (Evan)
- Emails sent to WAML, Maps-L
- Web Project Manager
- No affirmative responses
- Action: Evan to reach out to another possible person, and also our current webmaster about use of Laughing Squid platform
- Web Project Working Group
- Several expressions of interest
- Discussion
- Question of prior knowledge of WordPress as a requirement
- Desire to use a commonly used CMS, for sustainability, as recommended by the ad hoc web review committee; especially because WAML already has some WordPress sites
- Ask Laughing Squid to spin up a new site for us?
- WordPress Multi site vs. pages and subpages; no need for a complex site
- Conduct of Executive Board meetings and communication
- Should meetings be open to the membership: yes
- Should draft minutes be sent to them: yes
- Discussion of who should receive direct invitations to attend, if needed: appointed positions and people on the agenda
- Secretary will send a reminder one week in advance of a meeting
- Google form to fill out if there is something to report
- New web site can facilitate communication
- The Board set a standing monthly meeting day
- 4th Thursday of the month 9:00 am Pacific/10:00 am Arizona
- Feb 25
- Mar 25 (Evan will preside and host)
- Apr 22
- May 27
- June 24
- 4th Thursday of the month 9:00 am Pacific/10:00 am Arizona
- Nominating Committee
- Action: Susan (Past-Chair) to convene the committee by March 1
- Send suggestions to Susan for committee members and new officers
- Date for 2021 Virtual Annual Meeting
- Action: Evan will look into a date, probably in Aug/Sept
- Action: Evan will send out a call for participation on a conference planning committee, targeting WAML members and 2020 attendees
Appointed Position Reports – no reports received
- Business Manager (Lisa Lamont)
- Membership Manager (Greg Armento)
- Archivist (Andria Olson)
- Information Bulletin (Chrissy Klenke)
- Webmaster (daniel Brendle-Moczuk)
- Social Media Manager (Amy Work)
Next Meeting:
- 4th Thursday of the month 9:00 am PST
- Feb 25
- Mar 25 (Evan will preside and host)
- Apr 22
- May 27
- June 24
Meeting adjourned: 10:30 PST/11:20 MST
Action Items
- Action: Evan will follow up with Julie Sweetkind-Singer at Stanford about establishing the use of a Stanford P.O. Box for a specific period of time
- Action: Evan to reach out to another possible person, and also our current webmaster about use of Laughing Squid platform
- Action: Susan (Past-Chair) to convene nominating committee by March 1
- Action: Evan will look into a date for a 2021 virtual Annual Meeting, probably in Aug/Sept
- Action: Evan will send out a call for participation on a conference planning committee for 2021, targeting WAML members and 2020 attendees
[Secretary’s NOTE:
As reported by Susan after this meeting, this note is to document an additional action approved via email since the Dec. 10, 2020 board meeting:
Addendum to the Actions approved over email by E-Board since December 10, 2020 E-Board meeting:
Approved changes to the WAML Policies and Procedures to add the Scholarship Committee charge and composition as a Standing Committee. The Charge was approved by the Executive Board at their Dec. 10, 2020 meeting.]