2021-07-30 Executive Board Meeting Minutes

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WAML Agenda
Executive Board Meeting 
July 30, 2021 
(PDT)

Call meeting to order: 1:06pm PDT

Officers in attendance: Evan Thornberry (President), Katherine Strickland (Vice President), Matt Toro (Past President), Kevin Dyke  (Secretary), Bruce Godfrey (Treasurer)

Other attendees: Louise Ratliff

Approval of Minutes from last meeting: June 24, 2021 – Approved

Officer Reports & Check-In (X minutes)

• President (Evan Thornberry) – short news and notes blurb for the WAML IB.
• Vice President (Katherine Strickland) – Cat likes treats
• Past President (Matt Toro)
• Secretary (Kevin Dyke) – met with Louise who taught me how to be secretary
• Treasurer (Bruce Godfrey) – Getting ready to issue honoraria checks for Web Advancement members

Actions approved over email by E-Board since June 24, 2021 E-Board meeting:  

• A membership list was sent to Kevin Dyke in his role as Web Advancement Project Manager, from Nick Beyelia (Membership manager)

Appointed Position Reports (0 minutes)

• None requested 

Updates from task forces, committees, etc. (0 minutes)

• None requested

Old Business (40 minutes)

• Update on Web Advancement Project (Kevin)
  • Waml Staging WordPress Website
    • Site image updated to view of the Grand Canyon
    • Conference material for current year on new site. 
    • Redirects from conference site to new site will be set up
    • Content to create: detailed tables of officers since 1967, as well as all all appointed positions.
    • Memorials are transferred over.
    • UX things, and branding (Action: Review past WAML work toward improving branding).
  • Launch date is set for Monday Aug. 2.
  • Announcement from Executive Board
  • Ongoing activities and responsibilities
    • Membership list will have to be synced before the membership plugin is fully configured.
    • Task force for revamping toolkit, and for styling/branding.
    • Matt will email the membership (first, MAPS-L etc later) announcing trumpeting the new site. Will draft and share with Evan.
    • Blogging / News section?
    • Action: Evan and Kevin write a assessment survey for new site to be ready when launched

• Implementation of changes to appointed positions and honoraria Final Report / Alternate Proposed Stipend (created based on feedback on Final Report)

• E-Board Action from May 27: Write up job descriptions
  • Matt will develop a template for input by current task holders (current and potential changes) Status: In Process
  • Additional feedback/edits requested in template

• Communicating new/combined positions, eliminated positions, and positions with changed honoraria.
  Providing an opportunity for positions to be rotated off.
  • We officially dissolved WAML Appointed Positions Review Ad Hoc Committee to assess appointed/adhoc committees.
  • Need to further develop the job descriptions, but definitely need to get input from the current position holders.
  • Action: Matt will by Aug 6 send a template to Evan (and eboard) who will distribute to current position holders.

• Action from May 27: Matt will draft a charge for an ad hoc committee on Diversity Equity and Inclusion. Status: In process

Action: everyone takes a look and give feedback comments by Aug 6.  If we can get board approval over email, that will work, otherwise, we can review/approve at next e-board meeting.

• Conference update (Evan)
  • Facilitated session to get membership feedback on site – Content? UX? Branding? 

New Business

• New E-Board meeting schedule

Next Meeting: 

• Friday, 27 August, 1pm PDT

Meeting adjourned: 2:30pm

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