WAML Agenda
Executive Board Meeting
September 24, 2021
(PDT)
Call meeting to order: 1:00 PDT
Officers in attendance: Evan Thornberry (President), Katherine Strickland (Vice President), Matt Toro (Past President), Kevin Dyke (Secretary), Bruce Godfrey (Treasurer)
Other attendees:
Approval of Minutes from last meeting : August 27
Officer Reports & Check-In
- President (Evan Thornberry)
- Nothing other than agenda items
- Throwing out the idea of moving conf to the spring
- Kat suggests polling folks during this year’s conference
- Vice President (Katherine Strickland)
- Nothing other than conference planning
- Past President (Matt Toro)
- Secretary (Kevin Dyke)
- Nothing
- Treasurer (Bruce Godfrey)
- Conference reg and waml registrations $ coming in
Actions approved over email by E-Board since August 28, 2021 E-Board meeting:
- Purchase of 1 month subscription of gather.town and annual subscription of Kahoot for conference social events
- ACTION Evan will work with Bruce to make the purchases
- ACTION Also, add cancellation reminder/process here for kahoot
Appointed Position Reports (0 minutes)
- None
Updates from task forces, committees, etc. (0 minutes)
- None requested
- Chrissy – just created blank page for next issue
Old Business (40 minutes)
- WAML Branding
- Action: Inventory of existing branding assets (Evan will generate a simple list of existing elements we have to work from)
- Appointed position reviews
- Action: Matt will send a template to Evan (and eboard) who will distribute to current position holders.
- Action: everyone take a look and give feedback (suggestions or comments) about the templates located here. Matt will start a dedicated email thread for this topic. IIf we can get board approval over email, that will work, otherwise we can review/approve at a later e-board meeting.
- We will ask current position holders to provide duties/tasks/responsibilities
- Bruce asked how these will interplay with the policies/procedures?
- Job descriptions ought to be most fluid, referred to by other more permanent docs.
- Kat: There may be a few reasons to adjust policies/procedures a bit, but the job descs are more active
- Matt: if anything, we could consider abstracting P/P to decouple from the nuts and bolts
- ACTION: Evan will contact the current position holders and we will look to get feedback via the sounding board
- Very long down the line action item – clean up vestigial positions/committees across WAML
- Conference update (Evan)
- Registration
- Git ur dot on the map
- Around a third of registrants so far have chosen the paid option
- Action: Kevin will investigate PayPal payment tagging to help filter things better (in concert with Bruce)
- Program
- Need to tie the program to the individual talk/workshop/etc info on another page
- Speakers
- Info going up soon
- Sponsors
- One on board so far, hopefully a nudge will encourage more
- Chrissy has a cloth WAML banner from the 2019 Reno, so it exists!
- Gavel passing talk
- Registration
New Business
- Listserv discussion (Evan)
- Good discussion, let’s consider opening the listserv to anyone and further extending the membership plugin’s capabilities for member2member communication
Next Meeting:
- After conference week!
Meeting adjourned: 4:39pm