WAML Minutes
Executive Board Meeting
November 19, 2021
1:00pm PST
Call meeting to order: 1:10 PST
Officers in attendance: Evan Thornberry (President), Katherine Strickland (Vice President), Kevin Dyke (Secretary), Bruce Godfrey (Treasurer)
Other attendees:
Approval of Minutes from last meeting
- September 24, 2021
- Moved, seconded and approved
A. Officer Reports & Check-In
- President (Evan Thornberry)
- No report
- Vice President (Katherine Strickland)
- Follow up on creating a survey about next year’s conference (as to when, interest in smaller meetings throughout the year, maybe in addition to rather than in place of the big annual).
- Secretary (Kevin Dyke)
- No report
- Treasurer (Bruce Godfrey)
- Re: conference
- $1584.65 through registrations
- 3 sponsors
- expenses /income plus about 2k for the conference
- $4015.25 in membership income for the calendar year
- Re: conference
B. Actions approved over email by E-Board since Sept 24, 2021 E-Board meeting:
- Nov. 2 – $250 honorarium for conference keynote speakers (to Native Land Digital)
C. Appointed Position Reports (0 minutes)
- None
D. Updates from task forces, committees, etc. (0 minutes)
- None requested
- ACTION: Evan will put together a way to solicit reports from task forces/committees/etc on a regular basis prior to each EB meeting, using a Google form or something of the like.
E. Old Business (40 minutes)
- conference feedback (Here)
- Overall, very positive, amenable to future virtual conferences (or at least virtual/hybrid components)
- appointed position feedback from job descriptions
- Sent to Chrissy, Nick, Amy, Andria, Ilene, daniel, Georgia
- Just after the conference
- Received responses from Nick (ok’d), Amy (confirmation – not feedback), Andria*, Ilene*, Georgia (ok’d)
- Andria
- Would not stay on as archivist if it combines with historian, but would still provide archival services at Stanford.
- Did not include historian info, although the EB has approved the position.
- Are we ready to “rock the archival boat”?
- How to preserve the approval of the historian position, while not moving to fill it currently.
- Ilene
- No problems, but wanted clarification on identifying digital projects
- For 2022, finalizing changes and integrating into policies/procedures. (sidenote, Kevin needs to clean up formatting on that page as well)
- Removing business mgr, IB production editor positions.
- ACTION: Evan will email EBoard asking for approval to remove these positions. Then, Evan will let Jon and Lisa know, then Kevin will update the P&P to remove them.
- (FOR NEXT MEETING) Approving position descriptions and honoraria.
- These changes will take effect on July 1, 2022. First “new” honoraria will payout July 2023 (for work done in prior year)
- Removing business mgr, IB production editor positions.
- Andria
- Need to reach out to daniel and Chrissy
- Sent to Chrissy, Nick, Amy, Andria, Ilene, daniel, Georgia
- listserv changes?
- Groups.io?
- What role do we see for the WAML list?
- Member2member communication
- Maps-L already covers the broader community quite well.
- ACTION: by end of 2021 (for Jan 2022 EB meeting), Kevin will put together a brief proposal about how the WP membership plugin can be tied into a potential Google Group replacement of the listserv
- DEI ad hoc committee
- Met late in the last board’s time
- Before our next meeting, we can provide notes on the draft charge Matt put together
- Branding inventory (ongoing)
F. New Business
- results of the sounding board (mainly about future conferences and “virtualness”)
- Survey creation about scheduling questions raised at sounding board (frequency, timing, spreading content over the course of the year)
G. Next Meeting
- Jan 4th 11 – 1PST
- New schedule: First Tuesday of the month – 11am – 1pm PST (1 – 3pm CST), pending Matt’s review and thumbs up
- Bruce brought up elections for the upcoming year
- Treasurer, president-elect, and secretary
- Matt as past president spearheads the search for candidates, etc
- Sounding board discussion
- More frequent opportunities for sounding board-like activities. Last half hour of each EB meeting perhaps? Utilizing techniques used by communities such as GeoBlacklight. Toolbox focused, more frequent events. Using Slack more year-round rather than around the conference. Workshop/webinar other learning opportunities throughout the year. ACTION: Kat will set up a survey and share with us
Meeting adjourned: 2:31 PST