2022-06-07 WAML Executive Board Meeting Minutes

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WAML Agenda
Executive Board Meeting 
June 07, 2022 
11:00am PDT

Call meeting to order: 11:03AM PDT 

Officers in attendance: Evan, Bruce, Matt, Kat, Kevin
Secretary – Kevin

Other attendees: 

Approval of Minutes from last meeting: 

A. Officer Reports & Check-In

  • President (Evan Thornberry)
    • Going to meet with Amy Work about social media manager position questions/brainstorming. (next week (6/13))
  • Past President (Matt Toro)
    • Kudos to Evan for a job well done this past year
  • Vice President (Katherine Strickland) 
    • Confirmed virtual for fall meeting (September 19th), hoping to host via UT Zoom.
    • Updated Gannt chart (Draft WAML 2022 Gantt chart)
    • Ongoing discussion about WAML meeting in spring as well
  • Secretary (Kevin Dyke) 
    • Nothing to report beyond items below
  • Treasurer (Bruce Godfrey)   
    • Nothing new on the financial side   

B. Actions approved over email by E-Board since April 2022 E-Board meeting:

  • Minutes approved (4/15/2022)

C. Appointment Position Reports

None

D. Updates from task forces, committees, etc.

None

E. Old Business

Appointed position transition VOTES

VOTE 1

Changes to appointed positions
  • Web Administrator
    • New responsibilities: Administration of Map Librarians Toolbox
    • Adjustment to honorarium: +$50 ($350)
  • Social Media Manager
    • Adjustment to honorarium: +$350 ($350)
  • Archivist
    • Adjustment to honorarium: +$350 ($350)
    • **Responsibilities do not include historian duties**
  • Membership Manager
    • New responsibilities: Oversees membership-specific communication channels [Listserv]
    • Adjustment to honorarium: +$50 ($350)
  • Features Editor:
    • New responsibilities: Include features such as an “advice column” (summaries of interesting listserv discussions and/or answering/getting answers to individuals’ questions), interviews with WAML members, spotlights on collections, etc.
    • Adjustment to honorarium: +$50 ($350)
  • Information Bulletin Editor
    • New responsibilities: Assumes responsibilities of IB Production Editor
    • Adjustment to honorarium: +$150 ($650)
  • Book and Geospatial Resources Editor: 
    • New responsibilities: Add maps and digital mapping projects to categories of items to be reviewed.
    • Adjustment to honorarium: +$100 ($400)
    • (add explanation for why it bumped up $50, verbal discussion between Evan, Kat, and Ilene)
Discussion
  • Changes to take place July 1, 2022.

Moved, seconded, and approved. ACTION Kevin will summarize the changes, send them to membership and adjust necessary web pages.

VOTE 2

Retroactive payout for transition year ending June 30, 2022 – Many of these people have been doing this work all along and we would like to honor their commitments over the previous year.

  • Amy Work (Social Media Manager): $350
  • Andria Olson (Archivist): $350
  • Nick Beyelia (Membership Manager): $350
  • Georgia Brown (Features Editor): $350
  • Chrissy Klenke (Information Bulletin Editor): $650
  • Ilene Raynes (Book & Geospatial Resource Editor): $400
  • Daniel Brendle-Moczuk (Web Manager):$300
  • Jon Jablonski (IB production editor – retired position): will offer $500
  • Lisa Lamont (business manager – retired position): will offer $300

ACTION: Evan will email position holders confirming the votes above and asking them for mailing addresses (Bruce will be CCed).

Elections (Kevin and Matt)

  • Matt, Kevin, and Emma Slayton are the nominating committee
  • Bruce is the nominee for Treasurer, Kevin is willing to go on slate for Secretary again
  • Need a person for president/president-elect

Conference planning (Kat)

  • Date is pending for this years (virtual, shorter) WAML conference
  • Potential in-person meeting in the spring.

Stanford physical address proposal (Evan/Bruce)

  • Bruce and Evan have been working on Stanford’s physical address. Business address for web domain, tax purposes, incorporation, etc.
  • Waiting to hear back from Stanford in response

Continuing Education Committee (Evan)

  • Is more or less inactive. We can reach out to existing members as conference planning progresses
  • Add refreshing it to Kat’s list

Listserv migration (Evan)

  • Evan will meet with Matt Parsons and will then loop in Kevin and Nick B (Membership Manager) to start the process of moving from the UW list to the WordPress site.

New Exec Board calendar (Evan)

  • Will continue with the existing time/frequency for July/August

F. New Business

None

G. Next Meeting

Meeting adjourned: 12:56 PDT

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