WAML Agenda
Executive Board Meeting
June 07, 2022
11:00am PDT
Call meeting to order: 11:03AM PDT
Officers in attendance: Evan, Bruce, Matt, Kat, Kevin
Secretary – Kevin
Other attendees:
Approval of Minutes from last meeting:
- April 05, 2022
- Approved via email
A. Officer Reports & Check-In
- President (Evan Thornberry)
- Going to meet with Amy Work about social media manager position questions/brainstorming. (next week (6/13))
- Past President (Matt Toro)
- Kudos to Evan for a job well done this past year
- Vice President (Katherine Strickland)
- Confirmed virtual for fall meeting (September 19th), hoping to host via UT Zoom.
- Updated Gannt chart (Draft WAML 2022 Gantt chart)
- Ongoing discussion about WAML meeting in spring as well
- Secretary (Kevin Dyke)
- Nothing to report beyond items below
- Treasurer (Bruce Godfrey)
- Nothing new on the financial side
B. Actions approved over email by E-Board since April 2022 E-Board meeting:
- Minutes approved (4/15/2022)
C. Appointment Position Reports
None
D. Updates from task forces, committees, etc.
None
E. Old Business
Appointed position transition VOTES
VOTE 1
Changes to appointed positions
- Web Administrator
- New responsibilities: Administration of Map Librarians Toolbox
- Adjustment to honorarium: +$50 ($350)
- Social Media Manager
- Adjustment to honorarium: +$350 ($350)
- Archivist
- Adjustment to honorarium: +$350 ($350)
- **Responsibilities do not include historian duties**
- Membership Manager
- New responsibilities: Oversees membership-specific communication channels [Listserv]
- Adjustment to honorarium: +$50 ($350)
- Features Editor:
- New responsibilities: Include features such as an “advice column” (summaries of interesting listserv discussions and/or answering/getting answers to individuals’ questions), interviews with WAML members, spotlights on collections, etc.
- Adjustment to honorarium: +$50 ($350)
- Information Bulletin Editor
- New responsibilities: Assumes responsibilities of IB Production Editor
- Adjustment to honorarium: +$150 ($650)
- Book and Geospatial Resources Editor:
- New responsibilities: Add maps and digital mapping projects to categories of items to be reviewed.
- Adjustment to honorarium: +$100 ($400)
- (add explanation for why it bumped up $50, verbal discussion between Evan, Kat, and Ilene)
Discussion
- Changes to take place July 1, 2022.
Moved, seconded, and approved. ACTION Kevin will summarize the changes, send them to membership and adjust necessary web pages.
VOTE 2
Retroactive payout for transition year ending June 30, 2022 – Many of these people have been doing this work all along and we would like to honor their commitments over the previous year.
- Amy Work (Social Media Manager): $350
- Andria Olson (Archivist): $350
- Nick Beyelia (Membership Manager): $350
- Georgia Brown (Features Editor): $350
- Chrissy Klenke (Information Bulletin Editor): $650
- Ilene Raynes (Book & Geospatial Resource Editor): $400
- Daniel Brendle-Moczuk (Web Manager):$300
- Jon Jablonski (IB production editor – retired position): will offer $500
- Lisa Lamont (business manager – retired position): will offer $300
ACTION: Evan will email position holders confirming the votes above and asking them for mailing addresses (Bruce will be CCed).
Elections (Kevin and Matt)
- Matt, Kevin, and Emma Slayton are the nominating committee
- Bruce is the nominee for Treasurer, Kevin is willing to go on slate for Secretary again
- Need a person for president/president-elect
Conference planning (Kat)
- Date is pending for this years (virtual, shorter) WAML conference
- Potential in-person meeting in the spring.
Stanford physical address proposal (Evan/Bruce)
- Bruce and Evan have been working on Stanford’s physical address. Business address for web domain, tax purposes, incorporation, etc.
- Waiting to hear back from Stanford in response
Continuing Education Committee (Evan)
- Is more or less inactive. We can reach out to existing members as conference planning progresses
- Add refreshing it to Kat’s list
Listserv migration (Evan)
- Evan will meet with Matt Parsons and will then loop in Kevin and Nick B (Membership Manager) to start the process of moving from the UW list to the WordPress site.
New Exec Board calendar (Evan)
- Will continue with the existing time/frequency for July/August
F. New Business
None
G. Next Meeting
Meeting adjourned: 12:56 PDT