<< previous   issue toc   next >>

Officers in attendance: 

• Jessica Benner (President)
• Meg Miller (Vice President)
• Kat Strickland (Past President)
• Lena Denis (Secretary)
• Bruce Godfrey (Treasurer)

Absent: 

Other attendees: Gabby Evergreen, Cheyenne Stradinger, Dorothy McGarry, Ken Rockwell, Georgia Brown, Jack Tieszen

Approval of minutes from last meeting:

• 2024-01-08 – Executive Board Meeting Minutes
• Approved by email January 17, 2024

Officer Reports & Check-In

• Jessica Benner (President)
  • Vacant positions message sent out, got a response already to fill one of them potentially
  • Other action items completed as noted at the end
• Meg Miller (Vice President)
  • Met with Evan to discuss archiving the WAML listserv, has an appointment coming up with Matt to talk about how to do this
  • Been meeting with Cheyenne to continue conference planning, which will come up later
• Kat Strickland (Past President)
  • Nothing to report, busy training students
• Lena Denis (Secretary)
  • Posted in new business
• Bruce Godfrey (Treasurer)
  • Nothing to report

Actions approved over email by E-Board since January 2024 E-Board meeting

• None

Appointed Position Reports

• Sarah Zhang (Information Bulletin Editor)
• Ilene Raynes (IB Book and Geospatial Resources Review Editor)
• Georgia Brown (IB Features Editor)
  • Send your good news!
• Nick Beyelia (Membership Manager)
• Mike Smith (New Mapping Editor)
• Amy Work (Social Media Manager)
• Zoe Dilles (WAML Archivist)
• Kevin Dyke (Web Administrator)

Updates from task forces, committees, etc.

• Continuing Education (Kat Strickland)
  • Still working on virtual workshops, hoping for spring/early summer
• Communications Committee (Georgia Brown)
  • Georgia Brown sent the most recent meeting minutes, on the second page of this document, to WAML Secretary by email on February 5: WAML Comm Meeting Minutes 23-24.docx
  • Working on survey to send to member list about things to highlight, also working on a template
  • Will be working on map librarians toolbox
• Scholarship Committee (Jo-Ann Wong)

Jessica would like to have a focus on committees during March or April meeting, in order to hear fuller reports on how they’re doing and how they can be supported

• ACTION: Jessica will follow up with committee chairs about a session to talk more about committee work at March or April meeting

Old Business

• Indexer (Ken)
  • 4 applications, you can see their responses and resumes in this folder. 
  • Can we decide today or should we convene a small hiring committee?
    • Not everyone got a chance to look at the candidate materials, so maybe short discussion today and then final decisions by email
    • The Board can decide on two priority candidates, then Jessica can work with Ken et al. on talking to them and making a recommendation to the Board
    • Ken particularly favored Pilar for experience and Kathy, who just came out of school at UC Berkeley and may know the latest things
  • Criteria:
    • General indexing experience
    • Cost estimate
      • Average issues about 60 pages, calculate out the rate based on that
    • Familiarity with subject matter e.g. geography expertise, library expertise
  • ACTION: Everyone on the Exec Board can make notes based on the indexer criteria and send out recommendations by email before end of day on Monday, February 19; include any clarifications or questions you’d want the candidates to be asked
  • ACTION: Jessica will send an email asking others beyond the Board (e.g. Sarah and Chrissy) for feedback to help with indexer recruitment

• WAML Physical Address (Jessica)
  • Stanford said a tentative yes! From Julie Sweetkind-Singer’s email: Deputy University Librarian “has approved it, but the proposal needs to be updated and with a few changes.” “We will want to develop a formal proposal that can be signed by WAML and Stanford Libraries and then talk through next steps to get this set up.”
  • She has access to a Google doc with the proposal and we are waiting for her to make the changes. Jessica will check in with her in another week or 2 and hopefully we can discuss in March.  
  • ACTION: Jessica will see how change of physical address features in policies and procedures versus bylaws, check what it triggers

• Vancouver TShirts
  • Have 13 left over, 5 L, 7 XL, 1 XXL. 1 goes to Emilie.
  • 7 mugs leftover, plan to send them along with the first 7 requesters.
  • Should we give first consideration to those virtual attendees who paid for registration? Should we just give them the tshirts since they paid 30$?
    • Agreed it would be nice to send them to people who registered and spent money, but don’t forget the lifers like Ken!
    • → offer them to the virtual attendees, especially since there are only large sizes left

New Business

• Conference Room deposit (Meg & Cheyenne)
  • Cheyenne has been checking out sites on campus and found a potential space, Bobo Room in Hodgin Hall, for hosting the events
    • $1k deposit to secure it for the time we’re there, which includes AV support, reduced rate on linens, 12 parking spaces
    • Configurable multiple ways, fits 80 people set as a banquet, 100 if set up as a theater
    • Elevator to all floors
    • Can use UNM catering, which would provide linens, or go elsewhere
    • Physical plant staff responsible for moving things around and we shouldn’t do that
  • Meg: motion that the Board accepts the deposit
  • Kat: second
  • Ayes have it, motion passes
  • ACTION: Meg and Cheyenne will discuss the conference room deposit process with Bruce and get it paid

• Lena is leaving her current position at Hopkins for Library of Congress Geography and Maps Division – not anticipating being forced to quit this role, will update everyone immediately if there’s an issue with that. Will need to coordinate (with Meg?) to make sure listserv email addresses get switched.
  • ACTION: Lena will coordinate with Meg to get Hopkins email off the Exec Board list
    
• WAML Map Librarian’s Toolbox (Bruce)
  • Will talk to Georgia et al. in communications about updating parts of it

• ONET entry for Document Management Specialist (Jessica)
  • The US Department of Labor maintains a site called ONET which has descriptions of various occupations in the US including sets of skills, job openings etc. 
  • We (WAML) were approached about the Document Management Specialist category. They have contracted with a research firm RTI International to review and update the entry.
  • Do you think we have document management specialists in WAML?
    • If so, can we send a message to the list asking people to fill out the form if they identify with that title?
    • If not, are there other library orgs that we could recommend?
  • Meg points out this is a common title for people in Canada who are switched from library assistant roles to this kind of work
  • Kat points out there’s probably overlap with gov docs people who do maps + gov docs – http://govdoc-l.org/ 
  • Jessica thinks we have these folks, especially on the software side for anyone who works on GeoBlacklight documentation, etc.; suggested MAGIRT
  • Ken suggests GODORT
  • This is an actively used site, worth keeping up to date
  • ACTION: Jessica will draft an email for the WAML list about this request and encourage them to contact the person who’s putting this information together for ONET

• Have we been sending the date and zoom information out to the WAML list before these meetings? (Jessica)
  • Yes, Lena has been sending these, and most people seem to get them
  • Some people do report that these go to spam

Items on deck

• Listserv Migration (Meg)
• Stolen Maps (Kat, Meg)
• Communications Committee update (All committee updates in March?) (Jessica)
• Policies and Procedures update, Communications Committee charge (Jessica)
• Virtual workshops (Kat)
• Nominations (Kat)
  • Can this be added to next meeting agenda? Kat will reach out to Board before that
  • ACTION: Jessica will add nominations to next meeting agenda 

Potential Social Media Announcements

• Conference planning folks intend to have the website ready to go soon, which could be a good announcement
• We have 2 potential candidates! Sam Hidde Tripp and Gabby Evergreen

Next Meeting

• Nominations, which Kat will get in touch about

Meeting adjourned: 3:07 pm EST

Minutes submitted by Lena Denis (Secretary).

Approved by the Executive Board by email on February 15, 2024

<< previous   issue toc   next >>