2025-02-25 Executive Board Meeting Minutes

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Minutes
WAML Executive Board Meeting 
Tuesday, February 25, 2025
11:00 am Pacific/ 2:00 pm Eastern

Call meeting to order: 11:03 am Pacific

Officers in attendance: 

  • Cheyenne Stradinger (Vice President)
  • Jessica Benner (Past President)
  • Emilie Ducourneau (Secretary)
  • Bruce Godfrey (Treasurer)

Absent: Meg Miller (President)–stuck on Toronto tarmac

Other attendees: Ken Rockwell, Zoe Dilles

Approval of minutes from last meeting:

Officer Reports & Check-In

  • Meg Miller (President)
    • Matt has set up bounce-back on old list address
    • Scheduling meeting w IB folks
    • Honoraria update
    • G-suite admin documentation updated

ACTION: Meg–revisit these points during March e-board meeting

  • Cheyenne Stradinger (Vice President)
    • WAML 2025 conference site is up! Includes the accommodation and transportation pages. 
    • Making progress on banquet location.
    • Thanks to Kevin for showing me how to deal with WordPress!
  • Jessica Benner(Past President)
    • Scheduled first meeting for the Community Guidelines/Code of Conduct ad-hoc committee. Next Monday, March 3
  • Emilie Ducourneau (Secretary)
    • N/A
  • Bruce Godfrey (Treasurer)
    • Nothing new to report on the budget

Actions approved over email by E-Board since January 2025 E-Board meeting

  • N/A

Appointed Position Reports

  • Sarah Zhang (Information Bulletin Editor)
  • Ilene Raynes (IB Book and Geospatial Resources Review Editor)
  • Georgia Brown (IB Features Editor)
  • Nick Beyelia (Membership Manager)
  • Mike Smith (New Mapping Editor)
  • sam hidde tripp (Social Media Manager)
    • Please fill out the Social Media Survey. sam will send out a comprehensive email when the survey closes.
    • Key highlights so far:
    • -Most people say we should leave Twitter and Facebook. A good point was to keep them but no longer post on them so if people find us there they can follow us to the appropriate site(s)
    • -over 50% of people surveyed use LinkedIn and Instagram. 
    • -over 50% of surveyed heard of WAML through word of mouth
    • -When given the choice to elaborate on where we should pivot, the most common was Bluesky. Second was linkedin, with mention of a newsletter at least once
    • Look under Zoe’s bullet
  • Zoe Dilles (WAML Archivist)
    • (Zoe providing an update for sam) Institution-wide conversation about ethics of social media(sm). Not everyone here works at an academic institution. Stanford sm users group. Stanford libraries will not continue to use X but maintain their names. Stanford libraries now use Bluesky. Branner Earth Science Library maintains an instagram page and may start a Bluesky over the summer.Linkedin business accounts are more the norm, as not all professional groups are represented on LinkedIn. No social media platform is morally neutral. Important questions to consider: is it useful, are people using it, do we want to maintain those connections? Before we leave or start anything–save our name spaces. What redirects and links do we want to leave for people? Should we look at substacks, blogs, newsletters or other, lesser known platforms like Reddit, wikimedia, and maintaining discord servers? A possibility for actual, community-based opportunities. Happy to talk or ask questions about this! Zoe is not an expert, but is still learning and sharing information about this ongoing topic.
    • For archivist updates–nothing new.
  • Kevin Dyke (Web Administrator)

Updates from task forces, committees, etc.

  • Continuing Education (Kat Strickland)
  • Communications Committee (Georgia Brown)
  • Scholarship Committee (Jo-Ann Wong)
  • Community Guidelines/Code of Conduct Ad-hoc Committee (Jessica Benner)
    • Members: Laura Krueger, Zoe Dilles, Cheyenne Stradinger, Emilie Ducourneau
    • First meeting on Monday, March 3
    • Working on creating community guidelines and Code of Conduct that can be shared with membership so that there are ways to report and address infractions.
    • What is the scope of application of these guidelines? Does this include conferences/events, meetings, workshops, social media…anything that WAML oversees?
    • Committee will discuss the scope of these guidelines and COC

Old Business

  • 2026 Conference dates set with Craig (Oct. 7-10).(Anyone have any ideas for VP?)
    • Calls for e-board positions begin in March. Role of VP, Treasurer, Secretary (See New Business for election information)
  • Email accounts for Treasurer and Social Media set up. Password sharing.

New Business

  • Scholarship politics–Wait for Meg to speak about this at next month’s meeting 
  • Email from Dra. Yaselda Chavarin Pineda, Mapoteca y Laboratorio Cartográfico, Centro de Investigación en Ciencias Agrícolas, Instituto de Ciencias (Mexico)–Wait for Meg to speak about this at next month’s meeting
    • ACTION: Meg–revisit these points during March e-board meeting
  • Elections:
    • Elections are in June, Nominating Committee  should be formed by March 1st
    • ACTION–Jessica: start reaching out and recruiting people to be on the ballot
    • ACTION: Jessica needs to form a nominating committee, send out a solicitation to membership for open positions: VP, Treasurer, Secretary in March. Discuss slate of candidates with Meg by April. Send it to Emilie by May 15th. Elections in June

Potential Social Media Announcements

  • N/A

Next Meeting

  • Tuesday, March 25 at 11 am Pacific

Meeting adjourned: 11:41 Pacific 

Minutes submitted by Emilie Ducourneau (Secretary).

Approved by the Executive Board by email on 03/07/2025

Action Items

Jessica

  • ACTION–Jessica: start reaching out and recruiting people to be on the ballot
  • ACTION: Jessica needs to form a nominating committee, send out a solicitation to membership for open positions: VP, Treasurer, Secretary in March. Discuss slate of candidates with Meg by April. Send it to Emilie by May 15th. Elections in June

Meg

  • ACTION: Meg–revisit points during March e-board meeting

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