2021-06-24 Executive Board Meeting Minutes

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DRAFT Minutes
WAML Executive Board Meeting 
June 24, 2021
9:00 am (PDT/MST (Arizona))
Online via Zoom

Call meeting to order:   9:03  am PDT/ MST

Officers in attendance:

  • Matthew Toro (President)
  • Evan Thornberry (Vice President)
  • Susan Powell (Past President)
  • Louise Ratliff  (Secretary)
  • Bruce Godfrey (Treasurer)

Guests:

  • Dorothy McGarry
  • Katherine Rankin
  • Kevin Dyke
  • Ken Rockwell
  • Jack Tieszen
  • Brief Officer Reports and Check-In
    • President (Matthew Toro)
    • Vice President (Evan Thornberry)
    • Past President (Susan Powell) 
    • Secretary (Louise Ratliff)
      • Newly elected officers are: Kat Strickland, Vice-President President-Elect, and Kevin Dyke, Secretary.  Congratulations!
    • Treasurer (Bruce Godfrey)
      • Things are steady
  • Actions approved over email by E-Board since March 25, 2021 E-Board meeting:  
    • The results of the election were sent to the E-Board by Secretary Louise Ratliff, and the winning candidates were notified by email.
  • Old Business
    • Update on Web Advancement Project (Kevin Dyke)
      • Bruce took care of the WordPress and Laughing Squid coordination.
      • Informal content has been moved to the more formal platform.
      • Kevin demonstrated the new site to which he has been migrating content: https://waml.org/
      • The membership portion needs  the most work.
      • Jon is working on porting over the Toolkit.
      • Knowledge Base is within WordPress (a plugin)
      • Members of the WAP will be reviewing the content and format
      • E-Board members expressed appreciation for the work!
      • Project will complete August 1. Launch date is set for Monday Aug. 2.
      • Website content: there will be a need for ongoing work, design, maintenance, etc. of the site. 
      • Action: Evan and Kevin will make recommendations at the next Executive Board meeting for ongoing responsibilities.
  • Review of appointed positions and honoraria (Susan)
    • Final Report:  https://docs.google.com/document/d/1TAoiEEIg39Kh9waeLUeQzqNe4Z4klnsSIyVBiAcbyjA/edit?usp=sharing
    • E-Board Action from May 27: Write up job descriptions
      • Matt will develop a template for input by current task holders (current and potential changes) Status: in process.
      • Status: in progress.
    • Archivist position update and discussion
      • Andria Olson (current WAML archivist) reported:
        • “We [Stanford] think a great solution could be:
          • The archivist is responsible for compiling any analog items to be sent to Stanford, and then I would ensure they make it to the archive. 
          • The archivist is responsible for compiling and organizing any digital items in the Shared Folder. Kim would then do the accession work. 
        • Kim and I were able to tackle a lot of image and digital file backlog last year which took about 80 hours for each of our parts. Without that backlog, and now that Kim has the code written, it should be a much seamless process in the future.”
    • Discussion of combined position of Archivist/Historian proposed at May 2020 Exec Board meeting
    • E-Board agreed to create the position of Archivist-Historian
    • Susan and Bruce submitted a proposed schedule for honoraria, revised based on discussion at May 2020 Exec Board meeting: https://docs.google.com/spreadsheets/d/1AGSYwtvGdPEF8HCJCVssOD24EX9iJdxZ3ROUApIRx6A/edit#gid=0
  • Action from May 27: Matt will draft a charge for an ad hoc committee on Diversity Equity and Inclusion. Status: In process
  • Appointed Position Reports – none given
    • Business Manager (Lisa Lamont)
    • Membership Manager (Greg Armento)
    • Archivist (Andria Olson)
    • Information Bulletin (Chrissy Klenke) 
    • Webmaster (daniel Brendle-Moczuk) 
    • Social Media Manager (Amy Work) – on leave
    • Jon Jablonski 
  • Next Meeting: 
    • End of July 2021 (TBD)

Meeting adjourned:   10:32  am PDT/MST (Arizona)

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